Level 2 - Association of Chartered Certified Accountants
• Proficient in the use of Microsoft Suite • Proficient in the use of an integrated accounting program
The incumbent will be responsible for providing administrative and financial support to all levels of management and for the effective, efficient and accurate performance of the finance department. The Assistant Accountant will complete the monthly closings, assist in accounts payable and receivable processing, assist with the preparation of the monthly profit and loss statements, and maintenance of balance sheet schedules. Compliance with policies and procedures as well as providing instructions, recommendations and/or accounting support to other personnel; and analyzing expenditures against budget and other financial matters
Duties and Responsibilities:
(a) Reconcile, adjust and maintain Balance Sheet accounts such as prepaid expense, petty cash, accounts receivable, payroll related payables, loan and notes receivables, deferred income accounts, etc.
(b) Compile, enter and post monthly adjusting journal entries. Responsible for payroll monthly journal entries and reconciling monthly reports.
(c) Completes the closing with closing the books and in producing monthly Profit and Loss statements.
(d) Assist in the preparation of audit schedules and work closely with the auditors to ensure the completion of a timely audit. Assists auditors for the purpose of providing supporting documentation and/or information on internal process that is required for audit.
(e) Processes a wide variety of financial information for the purpose of updating and distributing information and/or complying with established accounting practices. Informs other staff regarding procedural requirements for the purpose of facilitating financial compliance within established practices.
(f) Maintains a wide variety of financial information, files and records for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
(g) Participates in meetings, in-service training, workshops, etc. for the purpose of conveying and/or gathering information required to perform job functions.
(h) Provides support to other departmental personnel regarding procedures and program requirements for the purpose of ensuring efficient processing in compliance within established regulatory guidelines.
(i) Researches discrepancies of financial information and/or documentation for the purpose of ensuring the accuracy and adhering to established procedures prior to processing.
(j) Responds to inquiries from a wide variety of sources (e.g. vendors, site personnel, etc.) for the purpose of facilitating communication and/or providing guidance among several parties; and providing information and/or referral for addressing inquiry.
(k) Liaises with governmental and other regulatory bodies for approvals.
(l) Ensure the integrity of the SAGE financial data base, computer software systems and manual filing systems associated with financial data.
(m) Manage year end procedures to ensure accurate and timely compilation and submission of reports to the external Auditor