Key Responsibilities

Financial Operations

• Supervise the daily operations of the Accounts Department.
• Ensure accurate processing of accounts receivable, accounts payable, cash receipts, journals, and general ledger transactions.
• Monitor and reconcile bank accounts, supplier accounts, and customer accounts.
• Ensure all financial transactions are recorded accurately and timely.
• Review and approve accounting entries and reconciliations prepared by team members.
• Assist with month-end and year-end closing activities.

Receivables & Payables Management

• Monitor customer receivables and collection performance.
• Follow up on overdue accounts and coordinate with Sales and Management regarding collections.
• Supervise supplier payment scheduling in alignment with company cash flow.
• Ensure supplier invoices, credits, and payments are properly matched and reconciled.
• Monitor credit limits and customer account exposure.

Inventory & Cost Control

• Support inventory reconciliation and stock valuation processes.
• Assist with inventory audits, stock counts, and adjustment reviews.
• Monitor landed cost allocations and inventory-related accounting entries.
• Coordinate with Procurement and Warehouse departments regarding inventory discrepancies.
• Review inventory movement reports and investigate variances.

Financial Reporting & Analysis

• Prepare and review weekly and monthly financial reports.
• Assist with management accounts, budget monitoring, and variance analysis.
• Support preparation of cash flow projections and operational financial summaries.
• Provide financial insights and recommendations to Management.
• Assist in preparing reports required by Directors, auditors, and regulatory authorities.

Compliance & Internal Controls

• Ensure compliance with company accounting procedures and financial controls.
• Assist in strengthening internal controls and reducing financial risk.
• Ensure proper filing and maintenance of accounting documentation.
• Support VAT, BIR, NIS, and statutory reporting requirements.
• Assist with external audits and internal reviews.

Team Leadership & Administration

• Supervise and support Accounts staff to ensure operational efficiency.
• Assist in training and developing junior accounting personnel.
• Monitor workload distribution and departmental performance.
• Promote accountability, accuracy, and professionalism within the department.
• Assist with implementation and improvement of accounting systems and processes.