Key Responsibilities

Procurement & Sourcing

• Lead all procurement activities for automotive AC parts, HVAC equipment, refrigerants, tools, consumables, and operational supplies.
• Source products from local, regional, and international suppliers while ensuring quality, pricing competitiveness, and reliability.
• Negotiate pricing, payment terms, freight arrangements, and supplier agreements.
• Monitor global pricing trends, foreign exchange fluctuations, and shipping challenges impacting procurement costs.
• Ensure all critical inventory items remain adequately stocked based on sales trends and operational requirements.
• Develop alternative supplier strategies to mitigate supply chain disruptions.

Inventory & Supply Chain Management

• Collaborate with Warehouse, Sales, HVAC, and Finance departments to forecast inventory demand.
• Monitor stock aging, slow-moving items, dead stock, and fast-moving inventory.
• Maintain procurement schedules aligned with annual revenue targets and inventory turnover goals.
• Ensure proper replenishment planning to reduce stock-outs and overstocking.
• Coordinate with warehouse teams regarding inbound shipments, inventory accuracy, and landed cost calculations.
• Assist with inventory audits, stock counts, and procurement reconciliations.

Supplier & Vendor Management

• Build and maintain strong relationships with international and local suppliers.
• Conduct supplier evaluations based on pricing, quality, reliability, delivery timelines, and service.
• Resolve supplier disputes and shipment discrepancies efficiently.
• Ensure all vendor documentation and contracts are properly maintained and updated.
• Support strategic supplier partnerships for business growth and regional expansion.

Financial & Operational Control

• Work closely with Finance to manage procurement budgets and cash flow requirements.
• Analyze landed costs, freight charges, duties, and foreign exchange implications.
• Prepare procurement reports and recommendations for Management and Directors.
• Support margin protection initiatives through strategic purchasing and pricing coordination.
• Monitor procurement KPIs and generate monthly procurement performance reports.

Systems & Compliance

• Utilize ERP systems such as Odoo, NCR Counterpoint, or other procurement platforms effectively.
• Ensure procurement records, purchase orders, supplier invoices, and approvals are properly documented.
• Maintain compliance with company procurement policies and approval structures.
• Support process improvement initiatives and procurement workflow enhancements.
• Ensure confidentiality of supplier pricing, contracts, and strategic sourcing information.